GPPB Resolution No. 9 (2025)
Approving the Recommendation of the Procurement Service – Department of Budget and Management for the Decommissioning of Philippine Government Electronic Procurement System (PhilGEPS) 1.5 and the Use of the Modernized PhilGEPS based on Prescribed Timelines
GPPB Resolution No. 09-2025 dated 25 September 2025 Page 1 of 5 RESOLUTION NO. 09-2025
APPROVING THE RECOMMENDATION OF THE PROCUREMENT SERVICE- DEPARTMENT OF BUDGET AND MANAGEMENT FOR THE DECOMMISSIONING OF PHILIPPINE GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM (PHILGEPS) 1.5 AND THE USE OF THE MODERNIZED PHILGEPS BASED ON PRESCRIBED TIMELINES
WHEREAS, Republic Act (RA) No. 12009, otherwise known as the New Government Procurement Act, took effect on 13 August 2024, while its Implementing Rules and Regulations (IRR) took effect on 25 February 2025;
WHEREAS, Section 91 of RA No. 12009 mandates that the Government Procurement Policy Board (GPPB) shall be the central body that sets strategic direction and makes policy decisions regarding all matters affecting public procurement, having due regard to the country’s regional and international obligations, and is tasked to lead the nation’s efforts in advancing public procurement reforms in accordance with the Act;
WHEREAS, Section 91.1 (c) of the IRR of RA No. 12009 further authorizes the GPPB to formulate and amend, whenever necessary, the IRR of the Act, associated issuances and government procurement manuals, Philippine Bidding Documents and standard forms for procurement, and issue policy papers to ensure that the procurement process is streamlined and responsive to the needs of the government;
WHEREAS, Section 3 of the IRR of RA No. 12009 provides the Governing Principles on Government Procurement, which includes Section 3 (c) on efficiency by implementing an organized, uniform, and straightforward procurement process through the use of emerging technologies and innovative solutions to attract a broader range of bidders and improve quality and cost-effectiveness in government procurement;
WHEREAS, Section 20 of RA No. 12009 provides that in order to promote greater transparency, accountability, operational efficiency, and value for money, the Philippine Government Electronic Procurement System (PhilGEPS) shall be the single electronic portal that shall serve as the primary source of information and channel in the conduct of all procurement activities of the government. The PhilGEPS shall maintain an integrated system that covers procurement planning until payment. The PhilGEPS shall develop features that make pertinent information accessible and transparent at all stages of procurement except procurements involving and affecting national security;
WHEREAS, Section 20.1.1 of the IRR of RA No. 12009 designates the Procurement Service-Department of Budget and Management (PS-DBM) to manage the PhilGEPS;
WHEREAS, Section 20.2 of the IRR of RA No. 12009 provides that in order to standardize and ease the process of government procurement and to take advantage of the significant built-in efficiencies of the PhilGEPS, the system shall include the following features:
• Electronic Bulletin Board;
• Electronic Catalogue;
GPPB Resolution No. 09-2025 dated 25 September 2025 Page 2 of 5
• Virtual Store;
• Electronic Marketplace;
• Electronic Bidding;
• Electronic Small Value Procurement;
• Electronic Reverse Auction;
• Electronic Payment;
• Registry of Suppliers, Manufacturers, Distributors, Contractors, Consultants, and Service Providers; and
• Open Data;
WHEREAS, PhilGEPS version 1.5 was launched in March 2018, in response to the increased system traffic which has caused slowdowns and difficulties on the part of government agencies and merchants;1
WHEREAS, as represented by the PS-DBM, in order to provide and implement a total electronic government procurement solution and achieve transparency in all stages of government procurement, the PS-DBM2 began the gradual implementation of modernized PhilGEPS (mPhilGEPS) features with the launch of the Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) and the use of the Virtual Store in October 2018;3
WHEREAS, in furtherance of the foregoing modernization initiatives, the GPPB issued Resolution No. 07-20214 approving the extension of the review period of the electronic Bidding (e-Bidding) Guidelines by the Technical Working Group and approving the pilot implementation of the mPhilGEPS;
WHEREAS, consistent with the above-mentioned issuance and pursuant to its mandate to review, revise, and approve procurement guidelines, the GPPB issued Resolution No. 12-2022,5 effectively amending the e-Bidding Guidelines under GPPB Resolution No. 21-2021;6
WHEREAS, in a letter dated 8 September 2025, the PS-DBM reported that three (3) pilot agencies, eight (8) pioneer agencies, and fifty-eight (58) agencies are actively utilizing7 a minimum of four (4) modules of the mPhilGEPS e-Bidding Facility, specifically the Annual Procurement Plan, Purchase Request, Bid Notice, and Alternative Mode of Procurement Award Notice;
1DBM
Press Release: 21 March 2018, Government Online Procurement to get an upgrade. (https://www.dbm.gov.ph/index.php/management-2/797-government-online-procurement-to-get-an-upgrade). 2 As indicated in the letter dated 08 September 2025 of the PS-DBM to the GPPB. 3 Through GPPB Resolution No. 20-2018, dated 18 October 2018, entitled “Approving the Guidelines on the Use of the Virtual Store for the Procurement of Common-Use Supplies and Equipment (CSE).” 4 Dated 25 March 2021, entitled “Approving the Extension of the Review Period of the E-Bidding Guidelines by the Technical Working Group and Approving the Pilot Implementation of the Modernized Philippine Government Electronic Procurement System.” 5 Dated 29 November 2022, entitled “Approving the Proposed Revised Electronic Bidding Guidelines of the Modernized Philippine Government Electronic Procurement System.” 6 Dated 02 December 2021, entitled “Approving the Proposed Electronic Bidding Guidelines of the Modernized Philippine Electronic Procurement System.” 7 As of 31 August 2025.
GPPB Resolution No. 09-2025 dated 25 September 2025 Page 3 of 5
WHEREAS, the PS-DBM requested8 approval to decommission PhilGEPS 1.5 to allow the gradual transition to mPhilGEPS, anchored on the following considerations:
• Technical Evaluation – PhilGEPS 1.5 already suffers from outdated infrastructure, scalability limitations, and security vulnerabilities that hinder its ability to support the increasing demands of government procurement;
• Compliance with the Law – the features and functions of the mPhilGEPS are designed to align with the requirements, specifically Section 20.2 of the IRR of RA No. 12009; and
• Financial Implications – maintaining PhilGEPS 1.5 entails significant operational costs, whereas the consolidation and modernization through the mPhilGEPS are projected to result in greater efficiency and substantial savings;
WHEREAS, the PS-DBM proposed9 the adoption of transitional measures under a staggered implementation schedule, which will lead to the complete decommissioning of PhilGEPS 1.5 by the first semester of 2026, with the following indicative milestones:
• 31 October 2025 – Last day of posting of new procurement opportunities in PhilGEPS 1.5 by the Procuring Entities (PEs) currently utilizing the e-Bidding Facility;
• 31 December 2025 – Last day of posting of new procurement opportunities in PhilGEPS 1.5 by the PEs currently utilizing mPhilGEPS features other than e-Bidding (i.e., APP-CSE, Virtual Store, eMarketplace);
• 28 February 2026 – Last day of posting of new procurement opportunities by all remaining PEs; and
• 01 March 2026 – No new procurement opportunities shall be posted in PhilGEPS 1.5; the PEs shall only be allowed to use the system to close or complete procurement activities, and post awards and contracts for all procurement opportunities posted within the above-mentioned cut-off dates (i.e., 31 October 2025, 31 December 2025, and 28 February 2026);
WHEREAS, the PS-DBM committed10 to sustain the roll-out of its comprehensive training activities for government agencies and merchants, and to forge partnerships with key institutions, such as the DBM Regional Offices, local budget associations, State Universities and Colleges, and the GPPB to broaden the reach and impact of its training programs in support of the transition to mPhilGEPS;
WHEREAS, upon evaluation and assessment of the subject proposal, the GPPB-Technical Support Office (TSO) requested the PS-DBM to submit an updated mPhilGEPS Implementation Plan detailing the proposed enhancements and additional features mandated under Section 20 of RA No. 12009;
WHEREAS, after further review of the subject proposal and upon recommendation by the GPPB-TSO and the GPPB Inter-Agency Technical Working Group, the same was presented to the GPPB for consideration;
8 As indicated in the letter dated 08 September 2025 of the PS-DBM to the GPPB. 9 Ibid. 10 Ibid.
GPPB Resolution No. 09-2025 dated 25 September 2025 Page 4 of 5
WHEREAS, the GPPB, after thorough deliberation, found merit to the request of PS-DBM to decommission PhilGEPS 1.5 to allow the gradual transition to mPhilGEPS;
NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law and other executive issuances, hereby RESOLVE to confirm, adopt, and approve, as WE hereby confirm, adopt, and approve the following:
1. APPROVE the recommendation of the PS-DBM for the decommissioning of PhilGEPS 1.5 and use of mPhilGEPS based on the prescribed timelines indicated below;
2. APPROVE the proposal of the PS-DBM to implement the following transitional milestones with indicative timelines, subject to reasonable adjustments as may be necessary to ensure smooth transition and minimize disruption to ongoing procurement activities:
a. 31 October 2025 – Last day of posting of new procurement opportunities in PhilGEPS 1.5 by the PEs currently utilizing the e-Bidding Facility;
b. 31 December 2025 – Last day of posting of new procurement opportunities in PhilGEPS 1.5 by the PEs currently utilizing mPhilGEPS features other than e-Bidding (i.e., APP-CSE, Virtual Store, eMarketplace);
c. 28 February 2026 – Last day of posting of new procurement opportunities by all remaining PEs; and
d. 01 March 2026 – No new procurement opportunities shall be posted in PhilGEPS 1.5; the PEs shall only be allowed to use the system to close or complete procurement activities, and post awards and contracts for all procurement opportunities posted within the above-mentioned cut-off dates (i.e., 31 October 2025, 31 December 2025, and 28 February 2026); and
Provided, that the PS-DBM may adjust the foregoing timelines as may be necessary to address system readiness, user adoption, and operational exigencies, with due notice to the GPPB; and
3. DIRECT the PS-DBM to further review and evaluate the updated e-Bidding Guidelines to ensure their full alignment with RA No. 12009 and its IRR prior to their adoption and implementation.
APPROVED this 25th day of September 2025 at Quezon City, Philippines.
GPPB Resolution No. 09-2025 dated 25 September 2025 Page 5 of 5
___________________________________ GPPB, Chairperson DEPARTMENT OF BUDGET AND MANAGEMENT
___________________________________ DEPARTMENT OF ECONOMY, PLANNING AND DEVELOPMENT
___________________________________ DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS
___________________________________ DEPARTMENT OF NATIONAL DEFENSE ___________________________________ DEPARTMENT OF EDUCATION
___________________________________ DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ___________________________________ DEPARTMENT OF TRANSPORTATION
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