GPPB Resolution No. 8 (2026)

GPPB Resolution No. 08-2026 dated 19 February 2026 Page 1 of 2 RESOLUTION NO. 08-2026

ADOPTING GUIDELINES ON COLLECTION OF BIDDING DOCUMENTS FEES, PROCUREMENT OF PRINTING SERVICES, TIE-BREAKING METHOD, AND LEGAL ASSISTANCE AND INDEMNIFICATION PACKAGE FOR BIDS AND AWARDS COMMITTEE MEMBERS PURSUANT TO REPUBLIC ACT NO. 12009

WHEREAS, Republic Act (RA) No. 12009, otherwise known as the “New Government Procurement Act,” took effect on 13 August 2024, while its Implementing Rules and Regulations (IRR) took effect on 25 February 2025;

WHEREAS, Section 91 of RA No. 12009 mandates that the Government Procurement Policy Board (GPPB) shall be the central body that sets strategic direction and makes policy decisions regarding all matters affecting public procurement, having due regard to the country’s regional and international obligations, and is tasked to lead the nation’s efforts in advancing public procurement reforms in accordance with the Act;

WHEREAS, Section 91.1 (c) of the IRR of RA No. 12009 further authorizes the GPPB to formulate and amend, whenever necessary, the IRR of the Act, associated issuances and government procurement manuals, Philippine Bidding Documents and standard forms for procurement, and issue policy papers to ensure that the procurement process is streamlined and responsive to the needs of the government;

WHEREAS, on 17 September 2025, the GPPB-Technical Support Office (TSO) presented to the GPPB Inter-Agency Technical Working Group (IATWG) the following:

a. Guidelines on the Sale of Bidding Documents;

b. Guidelines on the Procurement of Printing Services;

c. Guidelines on the Resolution of Tied Bids Through Tie-Breaking Method; and

d. Guidelines for Legal Assistance and Indemnification Package for Bids and Awards Committee Members and its Support Staff.

WHEREAS, after further review and upon recommendation by the GPPB-TSO and the GPPB IATWG, the above-mentioned guidelines were submitted to the GPPB for approval ad referendum;

NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested in US by law, hereby RESOLVE, to confirm, adopt, and approve, as WE hereby confirm, adopt, and approve ad referendum the ISSUANCE of the attached Circulars hereto as Annexes “A” to “D”, respectively, which shall serve as policy guidance to the Procuring Entities:

GPPB Resolution No. 08-2026 dated 19 February 2026 Page 2 of 2

a. Guidelines on the Sale of Bidding Documents;

b. Guidelines on the Procurement of Printing Services;

c. Guidelines on Resolution of Tied Bids Through Tie-Breaking Method; and

d. Guidelines for Legal Assistance and Indemnification Package for Bids and Awards Committee Members and its Support Staff.

APPROVED this 19th day of February 2026, Quezon City, Philippines.

___________________________________ GPPB, Chairperson DEPARTMENT OF BUDGET AND MANAGEMENT

___________________________________ DEPARTMENT OF ECONOMY, PLANNING AND DEVELOPMENT

___________________________________ DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

___________________________________ DEPARTMENT OF NATIONAL DEFENSE ___________________________________ DEPARTMENT OF EDUCATION

___________________________________ DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ___________________________________ DEPARTMENT OF TRANSPORTATION

___________________________________

___________________________________

PROCUREMENT SERVICE - DBM PRIVATE SECTOR REPRESENTATIVE

SGD.

SGD.

SGD.

SGD.

SGD.

SGD.

SGD.

Annex “A” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 1 of 3

CIRCULAR NO. 02-2026

To : Heads of Departments, Bureaus, Offices, Agencies of the National Government; State Universities and Colleges; Government-Owned or -Controlled Corporations; Government Financial Institutions; Local Government Units; Budget Officers and Heads of Accounting Units; Commission on Audit Auditors; and All Others Concerned Subject : Guidelines on the Sale of Bidding Documents

1.0 POLICY STATEMENT

Pursuant to Section 47.4 of the Implementing Rules and Regulations of Republic Act No. 12009, that upon submission of their bids, the Bidders shall pay the applicable fee, if required. The Bidding Documents may also be secured from the Bids and Awards Committee (BAC) Secretariat upon payment of the corresponding fee, if required. Bidders may be asked to pay a fee to recover the cost for the preparation and development of the Bidding Documents, in accordance with the guidelines to be issued by the Government Procurement Policy Board (GPPB).

2.0 PURPOSE

These Guidelines provide the standard rates for the sale of Bidding Documents, to rationalize the price, and to lessen the exercise of discretion by the Procuring Entities (PEs) in order to avoid discouraging market participation and competition.

3.0 SCOPE AND APPLICATION

3.1 These Guidelines shall apply to PEs or implementing units of all branches and instrumentalities of the national government, its departments, bureaus, offices and agencies, including State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and Local Government Units (LGUs).

3.2 The standard rate for the sale of Bidding Documents shall be applicable in the procurement of Goods, Infrastructure Projects and Consulting Services through modes of procurement using competitive selection.1

1 Competitive Bidding, Limited Source Bidding, Competitive Dialogue, and Unsolicited Offer with Bid Matching. Annex "A"

Annex “A” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 2 of 3

4.0 GENERAL GUIDELINES

4.1 The concerned BAC shall make the Bidding Documents available from the time the Invitation to Bid or Request for Expression of Interest was first published until the deadline for the submission and receipt of bids.2

4.2 The price of the Bidding Documents shall be included in the Invitation to Bid or Request for Expression of Interest to inform all prospective bidders.3

4.3 The BAC shall issue the Bidding Documents to any prospective bidder upon payment of the standard rate of the Bidding Documents.

4.4 The PEs are proscribed from adopting any internal rule or practice that establish prices that are inconsistent or beyond the standard rate for the sale of Bidding Documents set forth in these Guidelines.

4.5 The proceeds from the sale of the Bidding Documents shall continue to be used for the payment of honoraria and overtime pay as provided under applicable budgeting rules and regulations or augment the funds for the PE’s legal assistance and indemnification package as provided in the Guidelines for Legal Assistance and Indemnification of Bids and Awards Committee Members and its Support Staff.

5.0 STANDARD RATES

5.1 The standard rate for the sale of Bidding Documents shall be based on the fixed rate on a fixed range approach.

5.2 The cost of Bidding Documents shall correspond to the Approved Budget for the Contract (ABC) range indicated in the table below. This shall be the maximum amount that PEs can set for the acquisition of Bidding Documents.

ABC in Philippine Peso (PHP) Maximum Cost of Bidding Documents (PHP) PHP 500,000 and below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up 5 Million 5,000.00 More than 5 Million up 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00

2 Section 47.3 of the IRR of RA No. 12009. To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC shall make the Bidding Documents available from time to time the Invitation to Bid or Request for Expression of Interest is first published until the deadline for the submission and receipt of bids. 3 Section 50.2(k) of the IRR of RA No. 12009. The place, time and website where the Bidding Documents may be secured or downloaded, and, where required, the price of the Bidding Documents, in accordance with Section 47.4 of this IRR.

Annex “A” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 3 of 3

6.0 REPEALING CLAUSE

All guidelines and issuances, or any parts thereof, that are contrary to or inconsistent with the provisions of these Guidelines are hereby repealed, modified, or amended accordingly.

7.0 EFFECTIVITY

These Guidelines shall take effect fifteen (15) days after publication in the Official Gazette or a newspaper of general circulation.

8.0 For compliance.

KIM ROBERT C. DE LEON

Chairperson SGD.

Annex “B” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 1 of 3

CIRCULAR NO. 03-2026

To : Heads of Departments, Bureaus, Offices, Agencies of the National Government; State Universities and Colleges; Government-Owned or -Controlled Corporations; Government Financial Institutions; Local Government Units; Budget Officers and Heads of Accounting Units; Commission on Audit Auditors; and All Others Concerned Subject : Guidelines on the Procurement of Printing Services

1.0 POLICY STATEMENT

All agencies of the government shall engage the services of the National Printing Office (NPO), Bangko Sentral ng Pilipinas (BSP), and APO Production Unit as Recognized Government Printers (RGPs) for the printing of accountable forms and sensitive, high quality or high volume requirements, subject to the following:

a. The RGPs shall undertake the printing requirements themselves and shall not sub-contract any portion thereof to other printers; and

b. An agency may be allowed to engage private printers for the printing of accountable forms and sensitive, high quality or high volume requirements upon certification by the RGPs that they are unable to service the said requirements. Said engagement of private printers shall be in accordance with existing government procurement laws, rules, and regulations.1

2.0 PURPOSE

These Guidelines aim to establish a uniform framework for the procurement of printing services in government, ensuring compliance with Republic Act (RA) No. 12009, or the “New Government Procurement Act,” and its Implementing Rules and Regulations (IRR), while safeguarding the integrity, security, and quality of the printed materials.

1 For Fiscal Year (FY) 2026, the policy is covered by Section 25 (Printing Expenditures) General Provisions of the FY 2026 General Appropriations Act. Annex "B"

Annex “B” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 2 of 3

3.0 SCOPE AND APPLICATION

3.1 These Guidelines shall apply to the procurement of printing services by Procuring Entities (PEs) or Implementing Units of all branches and instrumentalities of the national government, its departments, bureaus, offices and agencies, including State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and Local Government Units (LGUs).

3.2 It shall not apply to official ballots and election paraphernalia, including statement of votes, certificates of canvass, and paper seals, which is covered by Section 184 of Batas Pambansa Blg. 881, otherwise known as the Omnibus Election Code of the Philippines and Section 13 of RA No. 9369.2

4.0 DEFINITION OF TERMS

For the purpose of these Guidelines, the following terms shall have the corresponding meanings:

a. Accountable Forms. Refer to forms that are individually identified, accounted for, and afforded appropriate security. The classification of Accountable Forms shall be determined, maintained, and updated by the competent oversight authority in accordance with applicable laws, rules, and regulations.

b. Recognized Government Printers (RGPs). Refer to printers, namely, NPO, BSP, and APO Production Unit, acknowledged by the government to undertake the printing of accountable forms and sensitive, high quality or high volume requirements.3

c. Sensitive, High Quality or High Volume Requirements. Refer to printing requirements that are either sensitive in nature and demand high quality or high volume printed materials, as determined by the PE.

5.0 PROCEDURE

5.1 All procurement of printing services shall be included in the PE’s Annual Procurement Plan.

5.2 The PE shall determine whether a printing services is for an accountable form or for a sensitive, high quality or high volume document.

2 An Act Amending Republic Act No. 8436, Entitled "An Act Authorizing the Commission on Elections to Use an Automated Election System in the May 11, 1998 National or Local Elections and in Subsequent National and Local Electoral Exercises, to Encourage Transparency, Credibility, Fairness and Accuracy of Elections, Amending for the Purpose Batas Pambansa Blg. 881, as Amended, Republic Act No. 7166 and Other Related Elections Laws, Providing Funds Therefor and for Other Purposes" 3 Sec. 25, General Provisions of the General Appropriation Act of Fiscal Year 2026.

Annex “B” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 3 of 3

5.3 The PE shall prepare the technical specifications for the accountable forms or sensitive, high quality or high volume requirements, which shall include, among others, the prescribed security features, output quantity, and target completion time.

5.4 It shall then conduct a market scoping to determine the Approved Budget for the Contract taking into consideration the prevailing standard cost for its printing requirements.

5.5 The PE shall engage the services of RGPs, namely: NPO, BSP, and APO Production Unit, for the printing of accountable forms and sensitive, high quality or high volume requirements.

5.6 Should the PE determine that a capable RGP is available to undertake printing services, the PE shall send a Request for Quotation to the RGPs. The quotations received will be evaluated by the PE to determine which among the RGPs is most capable of performing the printing services in the most advantageous terms for the government.

5.7 The appropriate RGP engaged by the PE shall directly undertake the printing services for the contracts entered into, and cannot engage, subcontract, or assign any private printer to undertake the performance of the printing services or any portion thereof.

5.8 The PE may engage private printers for the printing of accountable forms and sensitive, high quality or high volume requirements upon certification by the RGPs that they are unable to service the said requirements. Said engagement of private printers shall be in accordance with existing government procurement laws, rules, and regulations.

6.0 REPEALING CLAUSE

All guidelines and issuances, or any parts thereof, that are contrary to or inconsistent with the provisions of these Guidelines are hereby repealed, modified, or amended accordingly.

7.0 EFFECTIVITY

These Guidelines shall take effect fifteen (15) days after publication in the Official Gazette or a newspaper of general circulation.

8.0 For compliance.

KIM ROBERT C. DE LEON

Chairperson SGD.

Annex “C” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 1 of 2

CIRCULAR NO. 04-2026

To : Heads of Departments, Bureaus, Offices, Agencies of the National Government; State Universities and Colleges; Government-Owned or -Controlled Corporations; Government Financial Institutions; Local Government Units; Budget Officers and Heads of Accounting Units; Commission on Audit Auditors; and All Others Concerned Subject : Guidelines on the Resolution of Tied Bids through Tie-Breaking Method

1.0 POLICY STATEMENT

1.1. The Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009 affirms the commitment of the Government of the Philippines to promote the ideals of good governance with view towards transparency, competitiveness, efficiency, proportionality, accountability, public monitoring, procurement professionalization, sustainability, and value for money in government procurement.1

1.2. In line with this commitment, it is the policy of the Government to ensure that the resolution of tied bids is conducted in a manner that is fair, impartial, and beyond undue influence.

1.3. Accordingly, when two or more bidders are post-qualified and declared as the Lowest Calculated Responsive Bidder (LCRB), Most Economically Advantageous Responsive Bidder (MEARB), Most Advantageous Responsive Bidder (MARB), or Highest Rated and Responsive Bidder (HRRB), the Procuring Entities (PEs) shall apply a tie-breaking method that is non-discretionary, non-discriminatory, and based solely on chance.

2.0 PURPOSE

These Guidelines are issued to prescribe a uniform procedure for resolving instances of tied bids in competitive procurement, consistent with the principles of fairness, transparency, and accountability under RA No. 12009 and its IRR.

1 Section 2 of the IRR of RA No. 12009. Annex "C"

Annex “C” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 2 of 2

3.0 SCOPE AND APPLICATION

These Guidelines shall apply to all branches and instrumentalities of the national government, its departments, bureaus, offices and agencies, including State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and Local Government Units (LGUs).

4.0 GENERAL GUIDELINES

4.1 The PEs shall adopt measures to resolve cases of a tie after post-qualification among bidders determined and declared as LCRB, MEARB, MARB, or HRRB.

4.2 At the onset of the bidding process, the PEs are required to identify and specify in the Bidding Documents, as instruction or a matter of information to prospective bidders, a ready and clear measure to be used in the event two or more bidders have been post-qualified as LCRB, MEARB, MARB or HRRB. In all cases, the measure determined by the PE shall be non-discretionary and non-discriminatory such that the same is based on sheer luck or chance. The PE may use “draw lots” or similar methods of chance.

4.3 In lieu of the pre-determined criteria set in the Bidding Documents, the PE may require the concerned bidders to agree on alternative selection criteria, at the same day as the bid opening and evaluation, or on a later date specifically scheduled by the PE for this purpose. The agreed selection criteria shall be non-discretionary/non-discriminatory and is similarly based on sheer luck or chance.

5.0 REPEALING CLAUSE

All guidelines and issuances, or any parts thereof, that are contrary to or inconsistent with the provisions of these Guidelines are hereby repealed, modified, or amended accordingly.

6.0 EFFECTIVITY

These Guidelines shall take effect fifteen (15) days after publication in the Official Gazette or a newspaper of general circulation.

7.0 For compliance.

KIM ROBERT C. DE LEON

Chairperson SGD.

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 1 of 6

CIRCULAR NO. 05-2026

To : Heads of Departments, Bureaus, Offices, Agencies of the National Government; State Universities and Colleges; Government-Owned or -Controlled Corporations; Government Financial Institutions; Local Government Units; Budget Officers and Heads of Accounting Units; Commission on Audit Auditors; and All Others Concerned Subject : Guidelines for Legal Assistance and Indemnification Package of Bids and Awards Committee Members and its Support Staff

1.0 POLICY STATEMENT

1.1. Consistent with the government’s commitment of safeguarding procurement practitioners, all members of the Bids and Awards Committee (BAC), Technical Working Group (TWG), and Secretariat shall be entitled to private legal assistance and indemnification package pursuant to Sections 106 and 107 of Republic Act (RA) No. 12009 and its Implementing Rules and Regulations (IRR).

1.2. All members of the BAC, TWG and Secretariat are authorized to engage the services of private lawyers or external counsel, immediately upon receipt of notice of administrative, civil or criminal action, suit or proceeding filed against them in connection with the performance of their functions and duties. The lawyer's fee shall be part of the indemnification package for the members of the BAC, TWG, and Secretariat, subject to the provisions of Section 107 of RA No. 12009 and its IRR.1

1.3. Under Section 107 of RA No. 12009 and its IRR, the Government Procurement Policy Board (GPPB) shall establish an equitable indemnification package for public officials and employees providing services in the BAC, TWG, and Secretariat. Such indemnification package may be in the form of free legal assistance, liability insurance, and other forms of protection and indemnification for all costs and expenses reasonably incurred by such persons in connection with any administrative, civil or criminal action, suit or proceeding to which they may be, or have been made, a party by reason of the performance of

1 Section 106 of RA No. 12009 and its IRR. Annex "D"

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 2 of 6

their functions or duties, unless they are finally adjudged in such action or proceeding to be liable for gross negligence or grave misconduct or grave abuse of discretion.

2.0 PURPOSE

These Guidelines are formulated to prescribe the rules and procedures in granting legal assistance and indemnification to the BAC members and BAC Support Staff pursuant to Sections 106 and 107 of RA No. 12009 and its IRR.

3.0 DEFINITION OF TERMS

a. BAC. Refers refers to the Committee established in accordance with Article V of RA No. 12009.

b. BAC Members. Refer to the regular and provisional members of the BAC determined in accordance with Section 41 of RA No. 12009 and its IRR.

c. BAC Support Staff. Refers to the members of the BAC Secretariat and the TWG duly designated by the PE pursuant to the provisions of Rule V of the IRR of RA No. 12009.

d. Indemnification. Refers to the assistance or remuneration given to the members of the BAC and/or other BAC Support Staff for any loss, damage, or injury caused to them by reason of the lawful performance of their duties.

e. Private Legal Assistance. Refers to the services of a private lawyer or external counsel engaged by or on behalf of the members of the BAC and/or the BAC Support Staff resulting from the filing of any criminal or civil action or proceedings against the BAC member or BAC Support Staff for acts made in connection with the lawful performance of their functions.

f. Liability Insurance. Refers to the insurance policy purchased and maintained by the Procuring Entity (PE) in favor of a member of the BAC and/or the BAC Support Staff against any liability asserted against or incurred by the person in any such capacity or arising out of the person's status as such.

g. Medical Assistance. The remuneration given by the PE for any injury or disability incurred by members of the BAC and/or the BAC Support Staff in the lawful performance of their official functions and duties. For this purpose, “injury” means any impairment arising from and in the course of procurement-related activities.

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 3 of 6

4.0 SCOPE AND APPLICATION

4.1 These Guidelines shall apply to PEs or implementing units of all branches and instrumentalities of the national government, its departments, bureaus, offices and agencies, including State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and Local Government Units (LGUs).

4.2 In the event of settlement or compromise, indemnification shall be limited solely to matters covered by the settlement, subject to the approval of the Head of the Procuring Entity (HoPE) and upon the recommendation of the Legal Service/Division/Unit or a committee created for the purpose, based on records of the case and other supporting documents, that the person to be indemnified has not committed gross negligence, misconduct, or grave abuse of discretion in the performance of their duties and functions, pursuant to Section 107 of RA No. 12009 and its IRR.

5.0 GENERAL CONDITIONS

5.1 Free Legal Assistance

5.1.1 The PE shall, to the fullest extent permitted by these Guidelines, indemnify a BAC member and/or any of the BAC Support Staff who, in the performance of their official functions, becomes a party to a pending or completed civil, criminal, or administrative action. Consistent with Section 106 of RA No. 12009 and its IRR, the concerned BAC member or BAC Support Staff may engage the services of a private lawyer or external counsel upon receipt of notice that an action or proceeding has been initiated against them, the lawyer’s fee shall form part of the indemnification package.

5.1.2 The BAC member or BAC Support Staff must not have been adjudged as guilty of gross negligence, grave misconduct or grave abuse of discretion.

5.1.3 The private legal assistance shall cover actual cost of suit and attorney’s fees. The attorney representing the BAC member or BAC Support Staff shall be entitled to a maximum of Five Thousand Pesos (P5,000.00) per appearance which shall be paid by the PE.

5.1.3.1 Attendance for purposes of a Motion to Reset Hearing shall not be counted as appearance.

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 4 of 6

5.1.3.2 The grant of private legal assistance shall not be in addition to fees charged from other government sources, i.e. Legal Defense Fund under the Miscellaneous Personnel Benefit Fund or Special Counsel Allowance.

5.1.4 The free legal assistance shall not cover:

a. any action or suit initiated by a BAC member or BAC Support Staff in his personal capacity or on behalf of the PE, unless such action, proceedings, or claim was authorized by the HoPE or the authorized approving authority; or

b. any action or suit initiated by the Government against the BAC member or BAC Support Staff.

5.1.5 The BAC member or BAC Support Staff shall be entitled to actual, moral, and exemplary damages when awarded by the court. Likewise, the attorney representing the BAC member or BAC Support Staff shall be entitled to attorney’s fees awarded by the court.

5.2 Liability Insurance

5.2.1 The PE shall have the responsibility to procure and maintain adequate liability insurance for and on behalf of its BAC members or BAC Support Staff.

5.2.2 The liability insurance policy shall cover only those liabilities asserted against the public official and incurred by them in their capacity as BAC member or BAC Support Staff, as the case may be.

Provided that such BAC member or BAC Support Staff shall not be adjudged in such action or proceedings to be guilty of gross negligence, gross misconduct, or grave abuse of discretion or guilty of any other complaint or charges.

5.2.3 The insurer shall pay for the loss arising from the claim or suit made against the BAC members or BAC Support Staff during the policy period.

5.2.4 For purposes of this issuance, the term “loss” shall include judgments, expenses for settlement or compromise, as well as all reasonable fees and other expenses incurred by the public official or employee in their capacity as BAC member or BAC Support Staff, in connection with any administrative, civil, or criminal action, suit or proceeding to which they may be or have been

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 5 of 6

made a party by reason of the lawful performance of their official functions and duties in such capacity.

5.2.5 The Government Service Insurance System (GSIS) shall determine and prescribe the applicable schedule of premiums and coverage terms, subject to existing insurance laws and regulations.

5.3 Medical Assistance

5.3.1 Medical assistance shall be provided to BAC members and BAC Support Staff for injuries/disabilities incurred in the lawful performance of their official functions and duties.

5.3.2 The claimant(s) shall be entitled to indemnification for any injury or disability resulting from the actual performance or while undertaking their official functions as defined by law and without any contributory negligence on their part. Provided further, that they exercised due diligence to prevent harm or injury to themselves. The claimant or his/her relatives must notify the HoPE within seven (7) calendar days from the occurrence of the injury or disability.

5.3.3 The medical assistance herein provided shall consist of indemnification for medicines, laboratory and hospitalization expenses, provided that the amount claimed shall not exceed the actual amount incurred, substantiated by receipts and other supporting documents.

5.3.4 Indemnification shall only be made upon presentation of proof of payment in connection with the injury or disability suffered.

6.0 PROCEDURE FOR GRANTING ASSISTANCE AND INDEMNIFICATION OF BAC MEMBERS

6.1 The claimant(s) shall file their respective claim(s) for legal assistance, liability insurance, or medical assistance as the case may be, with the HoPE.

6.2 The HoPE shall be given at least fifteen (15) to thirty (30) calendar days to examine, review, verify and validate the authenticity of the documents presented by the claimant.

6.3 Upon finding that all the requirements have been duly complied with and that all the necessary documents submitted are genuine, the HoPE shall authorize the processing of the claims and the corresponding payment

Annex “D” of GPPB Resolution No. 08-2026 dated 19 February 2026 Page 6 of 6

in accordance with applicable accounting and auditing rules and regulations.

6.4 Any expense, such as attorney’s fees and other legal fees, liability insurance, and medical expenses, incurred in advance by the claimant, and arising from the performance of official functions in such capacity, shall be subject to reimbursement upon submission of the necessary documents and approval thereof by the HoPE.

6.5 If found guilty of gross negligence, gross misconduct, or grave abuse of discretion, the concerned BAC member or BAC staff shall return any monetary assistance released for their respective claim(s) for legal assistance, liability insurance, or medical assistance through salary deductions or through cash payment.

7.0 FUNDING SOURCE

The funds to be used for the grant of the free legal assistance, liability insurance or medical assistance shall be charged against the Agency’s available budget for Maintenance and Other Operating Expenses (MOOE) under its annual appropriation.

Protest fees, proceeds from the sale of bidding documents, and any other additional funds derived from other income-generating activities of the agency may be used to augment the funding source provided in this Section.

8.0 REPEALING CLAUSE

All guidelines and issuances, or any parts thereof, that are contrary to or inconsistent with the provisions of these Guidelines are hereby repealed, modified, or amended accordingly.

9.0 EFFECTIVITY

These Guidelines shall take effect fifteen (15) days after publication in the Official Gazette or a newspaper of general circulation.

10.0 For compliance.

KIM ROBERT C. DE LEON

Chairperson SGD.