Source

GPPB Resolution No. 12 (2025)

Approving the Procurement Mode Selection Decision Tree Under Section 6 of Republic Act No. 12009

GPPB Resolution · November 25, 2025

GPPB Resolution No. 12-2025 dated 25 November 2025 Page 1 of 3 RESOLUTION NO. 12-2025

APPROVING THE PROCUREMENT MODE SELECTION DECISION TREE UNDER SECTION 6 OF REPUBLIC ACT NO. 12009

WHEREAS, Republic Act (RA) No. 12009, or the “New Government Procurement Act,” took effect on 13 August 2024, while its Implementing Rules and Regulations (IRR) took effect on 25 February 2025;

WHEREAS, Section 91 of RA No. 12009 mandates that the Government Procurement Policy Board (GPPB) shall be the central body that sets strategic direction and makes policy decisions regarding all matters affecting public procurement, having due regard to the country’s regional and international obligations, and is tasked to lead the nation’s efforts in advancing public procurement reforms in accordance with the Act;

WHEREAS, Section 91.1 (c) of the IRR of RA No. 12009 further authorizes the GPPB to formulate and amend, whenever necessary, the IRR of the Act, associated issuances, and government procurement manuals, Philippine Bidding Documents and standard forms for procurement, and issue policy papers to ensure that the procurement process is streamlined and responsive to the needs of the government;

WHEREAS, Section 3 of the IRR of RA No. 12009 provides the Governing Principles on Government Procurement, which includes Section 3 (d) on proportionality by ensuring that the conditions and parameters in the development of requirements, choice of procurement mode, and implementation of contracts shall be reasonably proportional to the needs and circumstances of the Procuring Entity (PE), and the nature, scale and complexity of the project to be procured to ensure fair competition;

WHEREAS, Section 3 of the IRR of RA No. 12009 likewise includes Section 3 (e) on accountability where public officials and personnel take responsibility for their actions, decisions, and performance in the use of public resources and adhere to ethical standards. When warranted by circumstances, public officials and personnel directly or indirectly involved in the procurement process and in the implementation of contracts are investigated and held accountable for their actions, in accordance with applicable laws, rules and regulations;

WHEREAS, Section 26 of RA No. 12009 provides that the PE shall adopt any of the following modes of procurement consistent with the Fit-for-Purpose procurement approach:

(a) Competitive Bidding; (b) Limited Source Bidding; (c) Competitive Dialogue; (d) Unsolicited Offer with Bid Matching; (e) Direct Contracting; (f) Direct Acquisition; (g) Repeat Order; (h) Small Value Procurement; (i) Negotiated Procurement; (j) Direct Sales; and (k) Direct Procurement for Science, Technology and Innovation;

WHEREAS, Section 5 (m) of the IRR of RA No. 12009 defines Fit-for-Purpose as an approach to procurement that applies the most suitable mechanism or strategy designed to address the specific needs of the PE and each project, while promoting flexibility and responsiveness to different conditions and scenarios, based on factors or situations, such as, but not limited to, the nature and complexity of the project, market condition and readiness, urgency or risks, in order to ensure and achieve value for money;

WHEREAS, under Section 6 of RA No. 12009, the GPPB is mandated to develop, among others, a decision-tree to be included in the IRR, that shall guide PEs on which mode of procurement is the most fit for their desired purpose;

GPPB Resolution No. 12-2025 dated 25 November 2025 Page 2 of 3

WHEREAS, the Board resolved through GPPB Resolution No. 02-20251 to defer the issuance of the decision tree (“Procurement Mode Selection Decision Tree”) to allow further technical study and consultation;

WHEREAS, after review and discussion of the GPPB-Technical Support Office (TSO) and the GPPB Inter-Agency Technical Working Group, the draft Procurement Mode Selection Decision Tree and a mock demonstration of its digital interactive version were presented to the GPPB for consideration;

WHEREAS, after thorough deliberation and inputs from the members of the Board, the GPPB agreed to approve the Procurement Mode Selection Decision Tree, and to further direct the GPPB-TSO to complete the development of the digital interactive version thereof to facilitate stakeholder usage;

NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law and other executive issuances, hereby RESOLVE to confirm, adopt, and approve, as WE hereby confirm, adopt, and approve the following:

1. APPROVE the Procurement Mode Selection Decision Tree and ADOPT the same as an Annex of the IRR of RA No. 12009. A copy of which is attached as Annex “A”;

2. DIRECT the GPPB-TSO to develop and issue an accompanying User Guide to the Procurement Mode Selection Decision Tree;

3. AUTHORIZE the GPPB-TSO to develop the digital interactive version of the Procurement Mode Selection Decision Tree to be completed within twenty-five (25) working days from issuance of this Resolution;

4. DIRECT the GPPB-TSO to conduct periodic study and continuing updating of the Procurement Mode Selection Decision Tree as may be necessary, consistent with RA No. 12009, its IRR, and other applicable rules and regulations; and

5. DIRECT the GPPB-TSO to undertake appropriate cascading and dissemination of the Procurement Mode Selection Decision Tree, with a reminder to the PEs that the tool serves only as a guide in identifying possible modes of procurement pursuant to

Section 6 of RA No. 12009 and Section 6.3 of its IRR, and that the results thereof do not constitute a definitive determination of the procurement mode/s to be utilized. The PEs are strictly enjoined to validate the identified conditions and recommended modes, consistent with the principles of accountability and proportionality, and the Fit-for-Purpose approach.

APPROVED this 25th day of November 2025 at Quezon City, Philippines.

1 Dated 04 February 2025, entitled “Approving the Implementing Rules and Regulations of Republic Act No. 12009, otherwise known as the New Government Procurement Act.”

GPPB Resolution No. 12-2025 dated 25 November 2025 Page 3 of 3

___________________________________ GPPB, Chairperson DEPARTMENT OF BUDGET AND MANAGEMENT

___________________________________ DEPARTMENT OF ECONOMY, PLANNING AND DEVELOPMENT

___________________________________ DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

___________________________________ DEPARTMENT OF NATIONAL DEFENSE ___________________________________ DEPARTMENT OF EDUCATION

___________________________________ DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ___________________________________ DEPARTMENT OF TRANSPORTATION

___________________________________

PROCUREMENT SERVICE - DBM PRIVATE SECTOR REPRESENTATIVE

SGD SGD SGD SGD SGD SGD SGD

LEGEND

>, START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

GOODS

address imminent danger to life or property during a state of calamity

Is there a need to:

undertake immediate action to prevent damage to or loss of life or property or to restore vital public services,

take-over a previously awarded contract that was rescinded or terminated for causes provided for in the contract and existing laws, in order to prevent damage to or loss of life or property or restore vital public services, etc.

infrastructure facilities,

implement prompt measures since time is of the essence in situations arising from natural or man-made calamities

take action outside the stated options

Would you

and other public utilities

respond to other instances aside from the mentioned situations where the provision of life, injury, disease, and other negative effects on human, physical, mental and social well-being, together with damage to property, destruction of assets, loss of services, social and economic disruption and environmental degradation

prefer to:

Adopt Negotiated Procurement- Emergency Cases

Adopt a Different Procurement Mode

Negotiated Procurement:

EMERGENCY CASES

Is the Good included i

(CSE)?

the List of Common-Use Supplies and Equipment

Adopt Negotiated Procurement- Emergency Cases

Negotiated Procurement: EMERGENCY CASES

Was the Good procured

previously?

directly purchase from a supplier that has earlier delivered the non-CSE good to another govt agency

Was the original contract awarded through Competitive Bidding, Limited Source

procure again due to two failures of bidding (Competitive Bidding, Limited Source Bidding, or Competitive Dialogue)

Negotiated Procurement: TWO-FAILED BIDDINGS

No Bidding, Competitive Dialogue or Unsolicited Offer with Bid Matching?

YES

Did the original government

agency inspect and accept the same, and issued a

certification that the supplier

has satisfactorily performed

its obligations under the contract?

Is this the first time the PE initiated procurement for the non-CSE Good since

7 No acceptance by the Original agency of the earlier delivery of the non-CSE Good? Yes : )

Is it still within six (6) months from acceptance of the Non- CSE Good by the original government agency?

YES

Is the contract to be executed between the PE and the supplier within the amount of the original contract, and has the same or lower unit price as that offered by the supplier to the original government agency?

YES

Did the supplier agree to the terms offered by the PE and remains legally,

technically, and financially capable to undertake the contract with the PE?

YES

replenish Goods procured under a previously awarded contract

(2)

Was the good procured under a contract previously awarded through

Competitive Bidding, Limited ‘NO: Source Bidding, Competitive Dialogue, or Unsolicited Offer

with Bid Matching?

YES

Is the unit price equal to or lower than that provided in the original contract and the prevailing market price?

six (6) months from the date of the Notice to Proceed (NTP) arising from the original contract?

YES

Is the Good quantifiable, divisible, and consisting of at least four (4) units per item, and does not exceed 25% of the quantity of

each item in the original contract?

YES

REPEAT ORDER

‘NO-

YES a Is the procurement within al 1B

Was the previous contract awarded through Competitive Bidding,

Competitive Dialogue, Limited Source Bidding, or Small Value Procurement?

YES

Would you prefer to:

Adopt Negotiated Procurement- Take-Over of Contracts

Negotiated Procurement:

TAKE-OVER OF CONTRACTS

NO

choose an option not among those listed

Adopt a Different Procurement Mode

Is the Good included in the List of Common-Use Supplies and Equipment (CSE)?

YES

Annex "A

Adopt a Different Procurement Mode

Would you

prefer to:

Adopt Negotiated Procurement- Emergency Cases

Negotiated Procurement:

EMERGENCY CASES

Adopt Negotiated Procurement Direct Retail of POL Products, Electronic Charging Devices & Online Subscriptions

Negotiated Procurement: DIRECT RETAIL OF POL PRODUCTS, ELECTRONIC CHARGING DEVICES AND ONLINE SUBSCRIPTIONS

stations at retail pump/

Yes

Will it be used for any official government

vehicle and equipment for immediate consumption?

Yes

Adopt a Different Procurement Mode

Isthe Approved Budget

fe jor the Contract (ABC) |__ jy less than Php 200,000.00? ves joes the Goo not among the t fain to thoss stated options

services that may be procured from service providers, such as but not limited to, furniture repair, automotive service, restoration service, machine and fabrication, and other related services

that may be procured from stores, such as but not limited to, department store, depot, fast food chain, grocery and supermarket, wholesale and retail store, convenience store, clothing and apparel store, bookstore, drugstore and pharmacy, automotive parts and accessories store, construction and hardware store, and online stores

not among the. stated options

supplied by a supplier registered with the Philippine Government Electronic

Procurement System (PhilGEPS) readily available off-the-shelf

available in electronic

as verified from the PhilGEPS website commerce platforms for deliver and can be picked up or or pick up at such date and tim: identified by the PE

delivered immediately

Adopt a Different Procurement Mode

Adopt Direct Acquisition

LEGEND >, START

XX 7 puesta) Entities (PEs) shall start — ere.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

[ | OFF-SHEET CONNECTOR

/ Directs PEs to the sheet where they Vy may continue their selection.

Petroleum Fuel, Oil and Lubricant (POL) Products

Isit available from

DIRECT ACQUISITION an electronic charging | ior def . " teriel scientific, scholarly or artistic ectr , _ a major defense equipment or materiel, work, exclusive technolo} device intended for an online subscription an agricultural or deemed necessary to protect the country and/or media Services \ of real electric vehicles | fishery product by the Secretary of the Department of National Defense (DND) lease of real property or venue

retailers, dealers, or gas

charging price?

Department of Budget and Management (PS- S iated ment: iENCY

‘YES NO AGENCY-TO-AG| (PS-DBM)

_ YES: G bo

Isit available from the Procurement Service-

Is the supplier an Accredited Farmers and

Fisherfolk Cooperatives

and Enterprises (FFCE)?

DBM)?

Adopt a Different Procurement Mode

Isthere an available local service provider?

more than five (5) million (P5,000,000.00)

Adopt a Different

Procurement Mode Adopt

ess than one (1) million (P1,000,000.00)

more than one (1) million (P1,000,000.00) ‘but less than two (2) million (P2,000,000.00)

more than two (2) million (P2,000,000.00) but less than five (5) million (P5,000,000.00), with approval from the Head of the Procuring Entity,

Adopt Negotiated Procurement Community Participation

Is itincluded in the Armed Forces of the Philippines (AFP) Modernization Program previously approved by the President of the Philippines?

Yes

Has the supplier or Yes manufacturer fully &

enforcement agencies?

yes

Will direct negotiation address compatibility, interoperability, and

satisfactorily implemented a contract of the same item with the Department of the National Defense, any of its bureaus or attached agencies, or law

Will the supplier or performance securit

12009?

refer to; Adopt Negotiated Procurement- Direct Retail of POL Products, Electronic Charging Devices & Online Subscriptions Id you ‘Adopt Small

Competitive Bidding

Adopt Competitive Bidding

COMPETITIVE BIDDING

Adopt a Different Procurement Mode

Competitive Bidding

Adopt Negotiated Procurement- Direct Retail of POL Products, Electronic Charging Devices & Online Subscriptions

Adopt a Different Procurement Mode

Value Procurement or

Adopt Negotiated Procurement- Defense Cooperation Agreements

manufacturer provide

accordance with RA No.

Adopt a Different

and Inventory-Based Items. Procurement Mode

a work of art, or a commissioned work or services for creative design or a specific artist skill

(e.g., singer, performer, poet, writer, painter, sculptor, etc.)

NO

Is the Good)

classified as a highly specialized life-saving medical and biotech equipment and devices, medicine, supplies, materials, tools and consumables, as certified by the Department of Health (DOH)

a scientific, technical, economic, business, trade or legal journal, magazine, paper, subscription, or other exclusive statistical publications and references

classified as media documentation,

other communication media

Adopt Negotiated Procurement- Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services

Adopt a Different Procurement Mode

not among the stated options

advertisement, or announcement through television, radio, newspaper, internet, and ]

Is the real property or venue publicly-owned?

L—_____

Is the offer of the private supplier more efficient and economical No to the government?

YES

YE!

Is the government agency owner

those not among the stated options

mandated to undertake the project (e.g., PICC)?

Adopt a Different Procurement Mode

‘Adopt Negotiated Procurement- Lease of Real Property or Venue

Negotiated Procurement: LEASE OF REAL PROPERTY OR VENUE

Negotiated Procurement: LEASE OF REAL PROPERTY OR

YES

‘Adopt Negotiated Procurement- Lease of Real Property or Venue

‘Adopt Negotiated Procurement- ‘Agency-to-Agency

Negotiated Procurement:

AGENCY-TO- AGENCY

Adopt a Different Procurement Mode

not among the stated options

NOAA

YES

necessa

NO

Is the Good a new concept or technology?

Did an entity submit an

unsolicited offer which

the Procuring Entity determine as

ry?

Does the

include innovative design or solutions involving procurement of complex purchases such as, but not limited to, intellectual services, major information communications technology projects, or sophisticated products that may refer to goods or services, which in order to be produced or offered, would require a high level of technology, human capital, competencies or facility

YES

Good:

legal and financial issues, or Or precisely defined by the Procuring Ent risks attached to the procurement

—_____W

Is the Good to be used actually, exclusively, and

NO-

Adopt Competitive Dialogue

COMPETITIVE DIALOGUE

has a contract that requires prior negotiations with the suppliers

because of specific circumstanc related to nature, complexity

has Technical Specifications that cannot be sufficiently established

among the

Adopt a Different Procurement Mode

directly in the conduct of | research and development projects or activities? <

pertain to those not

offer a substantial improvement over existing

solutions, demonstrated through

verifiable data, proof of concept,

ty or technical studies incorporate features promoting

emerging technology and sustainable solutions

involve state-of-the-art technology, as certified by a recognized independent agency with expertise in the field

provide significant benefits to the Procuring Entity in terms of efficiency, cost, or outcome

UNSOLICITED OFFER WITH BID MATCHING

stated options

YES

Boes the Good

those classified as supplies, materials, equipment and related services to be used actually, exclusively, and directly in the conduct of research and development projects or activities

those which include products of a commissioned task by a PE which where processed, developed, and manufactured in satisfaction of its needs and requirements, which include:

(i) pre-commercial goods and services that involve early market engagement to stimulate the development of new goods and services that meet specific government needs; and

(ii) goods to be manufactured by qualified start up businesses alongside the thrust to develop and support new businesses

Adopt Direct Procurement for Science, Technology, and Innovation

Adopt a Different Procurement Mode

DIRECT PROCUREME! FOR SCIENCE,

TECHNOLOGY, AND

INNOVATION

other analogous goods

those not among

the state

d options

How many capable suppliers are available?

sold by an exclusive dealer or manufacturer which does not have sub-dealers selling at lower prices and for which no suitable substitute can be obtained at more advantageous terms to the government

proprietary in nature, which can only be obtained from the proprietary source; or when patents, trade secrets, and copyrights prohibit others from manufacturing the same item, as supported by relevant documentary evidence issued by competent authority

a critical component from a specific manufacturer, supplier, or distributor is a condition precedent to hold a service provider to guarantee its project performance, in accordance with the provisions of the contract, as determined by the End-User or Implementing Unit

Adopt Direct Contracting

Adopt a Different Procurement Mode

DIRECT CONTRACTING

an optimum and uni

a major plant component where it is deemed advantageous to limit the bidding to known eligible bidders in order to maintain iform level of quality and performance of the plant as a whole

More than one (1)

Are the set of pre-selected suppliers included ina

government-approved or self-generated supplier list?

YES

Is the Good;

classiified as highly specialized or complex, which is known to be obtainable only from a limited number of sources

Adopt Limited

Source Bidding

LIMITED SOURCE BIDDING

Adopt a Different Procurement Mode

Not among the stated options

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

; PEs are given conditions to choose “ from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

not among the stated options

INVALID

classified as a United Nations (UN) Agency, International Organization or International Financing Institution

Does the Good

pertain to: 1 those that involve advanced technologies, those for critical techniques, and innovations public health priorities as not locally available as certified by determined and the Department of Trade and Industry (DTI), certified by the when it is most advantageous to the Procuring Entity Department of Health (DOH)

small quantities of

off-the-shelf goods

exclusively used in specialized products education and health where the number of

suppliers is limited, such as vaccines

Not among the stated options

Adopt Negotiated Procurement- United Nations (UN) Agencies, International Organizations or

International Financing Institutions Adopt a Different Procurement Mode

Negotiated Procurement: UN AGENCIES, INTERNATIONAL ORGANIZATIONS OR INTERNATIONAL FINANCING INSTITUTIONS

Adopt Negotiated Procurement-Non-Government Organization (NGO) Participation

Negotiated

Procurement:

NGO

PARTICIPATION

anon-stock, non-profit domestic corporation registered with the Securities and Exchange Cor or a cooperative registered with the Cooperative Development Authority (C

Is there an appropriation law or ordinance earmarking an amount to be specifically contacted

out to non-government organizations (NGOs)?

Adopt a Different Adopt a Diffe Procurement Mode Procurement |

another agency that has the not among the mandate and absorptive capacity .

to undertake the project, stated options

as validated by the Procuring Entity

mmission (SEC)

DA)

Does the Servicing Agency (SA) own or has access to the necessary

tools and equipment required for the project?

Adopt Negotiated Procurement- Agency-to-Agency

Negotiated Procurement: AGENCY-TO- AGENCY

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

classified as a United Nations (UN) Agency, International Organization or International Financing Institution

Does the Good

small quantities of

off-the-shelf goods

exclusively used in specialized products education and health where the number of

suppliers is limited, such as vaccines

Not among the stated options

Adopt Negotiated Procurement- United Nations (UN) Agencies, International Organizations or

International Financing Institutions Adopt a Different Procurement Mode

Negotiated Procurement: UN AGENCIES, INTERNATIONAL ORGANIZATIONS OR INTERNATIONAL FINANCING INSTITUTIONS

Adopt Negotiated Procurement-Non-Government Organization (NGO) Participation

Negotiated

Procurement:

NGO

PARTICIPATION

anon-stock, non-profit domestic corporation registered with the Securities and Exchange Cor or a cooperative registered with the Cooperative Development Authority (C

Is there an appropriation law or ordinance earmarking an amount to be specifically contacted

out to non-government organizations (NGOs)?

Adopt a Different Adopt a Diffe Procurement Mode Procurement |

another agency that has the not among the mandate and absorptive capacity .

to undertake the project, stated options

as validated by the Procuring Entity

mmission (SEC)

DA)

Does the Servicing Agency (SA) own or has access to the necessary

tools and equipment required for the project?

Adopt Negotiated Procurement- Agency-to-Agency

Negotiated Procurement: AGENCY-TO- AGENCY

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

YES

Negotiated Procurement: AGENCY-TO- AGENCY

*Procurement of CSE from PS-DBM following the

procedure under Section 40 of the IRR of RA No. 12009.

Is it available from the

Procurement Service-

Department of Budget

and Management (PS- DBM)?

Was it procured previously?

replenish Goods procured under a previously awarded contract

procure again due to two (2) (the "original contract")

failures of bidding (Competitive Bidding, Limited Source Bidding, or Competitive Dialogue)

Negotiated Procurement: TWO FAILED BIDDINGS

Was the original contract awarded through Competitive Bidding, Limited Source Bidding, Competitive Dialogue, or Unsolicited Offer with Bid Matching?

Is the unit price equal to or lower than that provided in the original contract and the prevailing market price?

YES

Is the procurement within six (6) months from the date of the

original contract's

Notice to Proceed

(NTP)?

YES

Is the Good quantifiable, divisible, and consisting of at least four (4) units per

item, and does not exceed 25% of the quantity of each item in the original contract?

YES

REPEAT ORDER

. , 9 é

choose another option not listed

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Is the Approved Budget for the Contract (ABC) less than Php 200,000.00? NO

YES

Does the Good pertain to those;

services that may be procured from service providers, such as but not limited to, furniture repair, automotive service, restoration service, not among the machine and fabrication, and other related services stated options

Is the Good;

supplied by a supplier registered with the Philippine Government Electronic Procurement System (PhilGEPS) as verified from the PhilGEPS website

readily available off-the-shelf and can be picked up or

delivered immediately not among the available in electronic

commerce platforms for delivery or pick up at such date and time

identified by the Procuring Entity 3

Adopt Adopt a Different Direct Acquisition Procurement Mode

stated options

DIRECT ACQUISITION

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Is the Procuring Entity (PE) a Local Government

Barangay

Is the Approved Budget for the Contract (ABC) more than

ves 100,000.00?

Province

Ast Class 2nd Class

| 3rd Class

4th Class

Sth Class

Would you prefer to conduct a public bidding process?

Is the Approved Budget for the Contract (ABC)

more than P2,000,000.002

YES

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Is the Approved Budget for the Contract (ABC)

more than

P1,200,000.00?

ves SMALL VALUE

PROCUREMENT No: COMPETITIVE BIDDING

COMPETITIVE BIDDING

‘YES!

Would you prefer to >| conduct a public bidding

process?

No Yes SMALL VALUE COMPETITIVE PROCUREMENT BIDDING

YES

No Unit (LGU)?

ves Isthe PE a:

city Municipality What is its Ast Class hod

classification?,

rcs | 2nd Class

Is the Approved Budget for the Contract (ABC) more than P2,000,000.00?

YES

COMPETITIVE BIDDING

3rdClass

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Would you prefer to

‘NO:

>| conduct a public bidding process?

“Ath Class:

Is the Approved Budget for the Contract (ABC) more than P1,200,000.00?

lassific: 2nd Class:

=" class—J

Is the Approved Budget

for the Contract (ABC) more than 800,000.00?

COMPETITIVE

Is the Approved Budget for the Contract (ABC)

Sth Class ation” “ath Class

Yes

Would you prefer to

SMALL VALUE YES PROCUREMENT COMPETITIVE BIDDING

process?

>| conduct a public bidding

Is the Approved Budget for the Contract (ABC)

COMPETITIVE BIDDING

more than no more than P400,000.00? P200,000.00? NO Would you prefer to ‘+ conduct a public bidding process? No ves SMALL VALUE

PROCUREMENT

COMPETITIVE

BIDDING

more than P2,000,000.00?

Would you prefer to conduct a public bidding process?

SMALL VALUE

Yes

Yes,

COMPETITIVE BIDDING

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

INFRASTRUCTURE PROJECTS

START

address imminent danger to life

or property during a state of calamity

implement prompt measures since time is of the essence

in situations arising from natural or man-made calamities

undertake immediate action

to prevent damage to or loss of life or property or to restore vital public services, infrastructure facilities, and other public utilities

respond to other instances situations where thi injury, disease, and other negat

aside from the mentioned e provision of life, ive effects on human, physical,

mental and social well-being, together with damage to property,

take-over previously awarded contract that was rescinded or terminated for causes provided for in the contract and existing laws, in order to prevent damage to or loss of life or property or restore vital public services, etc.

Was the previous contract awarded through Competitive Bidding,

‘NO:

Competitive Dialogue, Limited Source Bidding, or Small Value Procurement?

destruction of assets, loss of services, social and

take action outside economic disruption and environmental degradation

the stated options

Adopt Negotiated Procurement- Emergency Cases

Adopt a Different Procurement Mode

Negotiated Procurement: EMERGENCY CASES

Adopt Negotiated Procurement- Emergency Cases

Adopt Negotiated Procurement-

Take-Over of Contracts Emergency Cases

Adopt a Different Procurement Mode

Was the Infrastructure Project procured

NO.

previously? Negotiated Negotiated ied Procurement: Procurement: pecan a EMERGENCY TAKE-OVER OF rocurement: °° EMERGENCY

CASES CONTRACTS

CASES

choose another option not listed

implement work adjacent or contiguous to an ongoing Infrastructure Project . procure again due to two (2) failures of bidding (Competitive Bidding, Limited Source Bidding, or Competitive Dialogue)

Was the original contract the result of Competitive Bidding, Competitive Dialogue,

Negotiated

and Limited Source Procurement: Bidding? TWO-FAILED BIDDINGS YES

€@.

Was the subject contract to be negotiated has similar or related Scope of Work or Terms of Reference?

YES

Is the project within the contracting capacity of the contractor?

LEGEND

_ START

. / Procuring Entities (PEs) shall start - here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

Is the Single Largest Completed Contract (SLCC), Net Financial Contracting Capacity (NFCC), and Philippine Contractors Accreditation Board (PCAB) License within the range based on the sum of the value of the remaining works for the existing contract and the Approved Budget for the Contract (ABC) of the contiguous or adjacent work?

€:

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

YES

Does the contractor use the same prices or lower unit prices as in

the original contract less mobilization cost?

YES

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Does the amount involved not exceed the

amount of the ongoing NO project? YES

‘

Does the contractor have no negative slippage or delay in the original contract?

YES

‘

Did the negotiations for the procurement commence before the expiry of the original contract?

[e)

YES

Negotiated Procurement: ADJACENT OR CONTIGUOUS

restorative works for the conservation of historical and culturally significant structures and artworks

Adopt Negotiated Procurement- Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services

Adopt a Different Procurement Mode

Negotiated Procurement: SCIENTIFIC, SCHOLARLY OR ARTISTIC WORK, EXCLUSIVE TECHNOLOGY AND MEDIA SERVICES

LIMITED SOURCE BIDDING

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Adopt Limited Source Bidding

Does the Infrastructure Project pertain to:

highly specialized infrastructure projects that involve and affect national security

Is the contractor included ina government-approved or self-generated contractor list?

Adopt a Different Procurement Mode

simple Infrastructure Projects to be implemented by a local communitiy or social group (CSG)

Adopt Negotiated Procurement- Community Participation

Negotiated Procurement: COMMUNITY PARTICIPATION

Was it deemed necessary in order to protect the interest of the country by the Secretary of the Department of National Defense?

Is the expertise or capability required not locally available?

Is the Infrastruture Project to be procured included in the AFP Modernization Program previously approved by the President of the PH?

e contractor an agency or instrumentality of another country with which the Philippines has entered into a defense cooperation agreement or otherwise maintains diplomatic

Adopt Negotiated Procurement- Defense Cooperation Agreements and Inventory-Based Items

legotiated Procurement: DEFENSE COOPERATION AGREEMENTS AND INVENTORY-BASED ITEMS

ons?

ves c

Adopt a Different Procurement Mode

those not among the stated options

include innovative design or solutions involving procurement of complex purchases such as, but not limited to, involve a contract that requires

pertain to those not among the stated options

intellectual services, major information communications —_ Prior negotiations with suppliers incjyude Technical Specifications because of specific circumstances

related to nature, complexity, legal and financial issues, or risks attached to the procurement

technology projects, or sophisticated products that

may refer to goods or services, which in order to be produced or offered, would require a

high level of technology, human capital,

competencies or facility;

that cannot be sufficiently established or precisely defined by the Procuring Entity

Adopt Competitive Dialogue

Adopt a Different Procurement Mode

COMPETITIVE DIALOGUE

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

a non-stock, non-profit domestic corporation with the Securities and Exchange Commission (SEC) or a cooperative registered with the Cooperative Development Authority (CDA)

Is there an appropriation law or ordinance earmarking an amount to be specifically contracted out to non-government organizations (NGOs)?

Adopt a Different

Adopt Negotiated Procurement Mode Procurement-Non-Government Organization (NGO) Participation

Negotiated Procurement: NGO PARTICIPATION

another agency with the mandate and absorptive capacity to undertake the project, as validated by the Procuring Entity

Does the Servicing Agency (SA) own or has access to the necessary

tools and equipment required for the project?

Does the SA have a track record of having completed, or supervised a project, by Admin or by contract, similar to and with a cost of at least 50% of the project at hand?

YES

Adopt Negotiated Procurement- Agency-to-Agency

Negotiated Procurement: AGENCY-TO- AGENCY

>—

Adopta Procurem

not among the stated options

Different ent Mode

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Is the Procuring Entity (PE) a Local Government

Barangay

Is the Approved Budget for the Contract (ABC) more than

ves 100,000.00?

Province

Ast Class 2nd Class

| 3rd Class

4th Class

Sth Class

Would you prefer to conduct a public bidding process?

Is the Approved Budget for the Contract (ABC)

more than P2,000,000.002

YES

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Is the Approved Budget for the Contract (ABC)

more than

P1,200,000.00?

ves SMALL VALUE

PROCUREMENT No: COMPETITIVE BIDDING

COMPETITIVE BIDDING

‘YES!

Would you prefer to >| conduct a public bidding

process?

No Yes SMALL VALUE COMPETITIVE PROCUREMENT BIDDING

YES

No Unit (LGU)?

ves Isthe PE a:

city Municipality What is its Ast Class hod

classification?,

rcs | 2nd Class

Is the Approved Budget for the Contract (ABC) more than P2,000,000.00?

YES

COMPETITIVE BIDDING

3rdClass

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Would you prefer to

‘NO:

>| conduct a public bidding process?

“Ath Class:

Is the Approved Budget for the Contract (ABC) more than P1,200,000.00?

lassific: 2nd Class:

=" class—J

Is the Approved Budget

for the Contract (ABC) more than 800,000.00?

COMPETITIVE

Is the Approved Budget for the Contract (ABC)

Sth Class ation” “ath Class

Yes

Would you prefer to

SMALL VALUE YES PROCUREMENT COMPETITIVE BIDDING

process?

>| conduct a public bidding

Is the Approved Budget for the Contract (ABC)

COMPETITIVE BIDDING

more than no more than P400,000.00? P200,000.00? NO Would you prefer to ‘+ conduct a public bidding process? No ves SMALL VALUE

PROCUREMENT

COMPETITIVE

BIDDING

more than P2,000,000.00?

Would you prefer to conduct a public bidding process?

SMALL VALUE

Yes

Yes,

COMPETITIVE BIDDING

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

take actio

CONSULTING

SERVICES

n outside the stated options

address imminent danger to life or property during a state of calamity

undertake immediate action to prevent damage

to or loss of life or

property or to restore vital public services, infrastructure facilities, and other public utilities implement prompt measures since time is of the essence in situations arising from natural or man-made calamities

Adopt Negotiated Procurement-

Emergency Cases Adopt a Different

Procurement Mode

Negotiated Procurement: EMERGENCY

CASES

Was it procured

previously?

YES

Was the previous contract awarded through Competitive Bidding,

NO-

Competitive Dialogue, Limited Source Bidding, or Small Value Procurement?

YES

Adopt Negotiated Procurement- NO Emergency Cases

choose another option

not listed procure again due to two (2)

failures of bidding (Competitive Bidding, Limited Source Bidding, or Competitive Dialogue)

Negotiated Procurement: TWO-FAILED BIDDINGS

implement work adjacent or contiguous to an ongoing Consulting Services

Was the original contract the result of a Competitive Bidding, Competitive Dialogue, and Limited Source Bidding?

YES

Does the contract to be negotiated have similar or related Scope of Work or Terms of Reference?

YES

Is the project within the contracting capacity of the consultant?

Does the consultant impose the same prices or lower unit prices as the original contract, less mobilization cost?

YES

Will the amount involved not exceed the amount of the ongoing

project?

YES

Is there no negative slippage or delay in the original contract?

the procurement commence before the expiry of the original contract?

YES

Negotiated Procurement: ADJACENT OR CONTIGUOUS

Negotiated Procurement: EMERGENCY CASES

NO YES ¥ Did the negotiations for

Adopt Negotiated Procurement- Take-Over of Contracts Adopt a Different Procurement Mode

Negotiated Procurement: TAKE-OVER OF CONTRACTS

Adopt a Different Procurement Mode

Adopt Negotiated Procurement- Emergency Cases

Negotiated Procurement: EMERGENCY CASES

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Can the Consulting Services to be procured be classified as scientific, academic, scholarly work or research, or legal services?

YES

Adopt Negotiated Procurement-

Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services Adopt a Different

Procurement Mode

Is the project highly specialized or complex, which is known to be obtainable only NO

from a limited number of sources?

Negotiated Procurement SCIENTIFIC, SCHOLARLY OR ARTISTIC WORK, EXCLUSIVE TECHNOLOGY AND MEDIA SERVICES

YES

Is the consultant included ina

government-approved or self-generated contractor list?

YES

Adopt Limited Source Bidding Adopt a Different

Procurement Mode

Is the Consulting Services;

LIMITED SOURCE BIDDING

highly technical or

proprietary primarily confidential not among the or policy determining stated options

Adopt Negotiated Procurement- Adopt a Different Highly Technical Consultant Procurement Mode

Does it involve national security and was deemed necessary in order to protect the interest of the «——— country by the Secretary of the Department of National Defense (DND)?

| YES

Negotiated procurement: HIGHLY TECHNICAL CONSULTANT

Is the expertise or capability required not -}————N locally available?

LEGEND

START ves

4 Procuring Entities (PEs) shall start ——

—$=$—— here instrumentality of another . country with which the Philippines has entered into a

defense cooperation OPTION-BASED agreement or otherwise DECISION POINT revelations “

PEs are given conditions to choose Yes from.

Is the Consultancy Services to

be procured included in the

YES/NO DECISION Armed Forces of the

Philippines (AFP) NO:

POINT Modernization Program

previously approved by the

PEs to respond with “Yes” or “No” President of the Philippines?

YES

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Adopt Negotiated Procurement- Defense Cooperation Agreements and Inventory-Based Items

Adopt a Different Procurement Mode

Negotiated procurement: DEFENSE COOPERATION AGREEMENTS AND INVENTORY-BASED ITEMS

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Did an entity submit an unsolicited offer which the Procuring Entity determine as necessary?

Services to be procured:

include innovative design or solutions involving procurement of complex purchases such as, but not limited to, have a contract requires prior intellectual services, major information communications negotiations with the suppliers

technology projects, or sophisticated products that because of specific circumstances have ee may refer to goods or services, which in order to be related to nature, complexity, cannot es or precise

legal and financial issues, or risks attached to the procurement

produced or offered, would require a high level of technology, human capital, competencies or facility;

Adopt Competitive Dialogue

Adopt a Different Procurement Mode

COMPETITIVE DIALOGUE

YES

Does the Consulting Services to be procured:

pertain to those not among the stated options

offer a substantial pertain to those not

ee Specifications improvement over existing incorporate features promoting among the stated options ufficiently established solutions, demonstrated through emerging technology and ly defined by the PE verifiable data, proof of concept, sustainable solutions

or technical studies

involve state-of-the-art technology, as certified by a recognized independent agency with expertise in the field

INVALID

provide significant benefits to the procuring entity in terms of efficiency, cost, or outcome

UNSOLICITED OFFER WITH BID MATCHING

Is the consultant:

United Nations (UN) Agencies, International Organizations or

International Financing Institutions a non-stock, non-profit domestic

corporation with the Securities and Exchange Co or a cooperative registered with the Cooperative Development Author!

Does the Consulting Services involve advance technologies, techniques, and innovations not

Is there an appropriation law or ordinance earmarking an amount to

locally available as certified by the Department of Trade and Industry (DTI), when it is most advantageous

to the Procuring Entity (PE)? YES out to non-government

be specifically contracted

organizations (NGOs)?

YES

NO

Adopt Negotiated Adopt a Different Procurement-Non-Government Procurement Mode

Organization (NGO) Participation

Adopt Negotiated Procurement- United Nations (UN) Agencies, International Organizations or Adopt a Different

International Financing Institutions

Negotiated

Procurement NGO

PARTICIPATION

Procurement Mode

Negotiated Procurement UN AGENCIES, INTERNATIONAL ORGANIZATIONS OR INTERNATIONAL FINANCING INSTITUTIONS

another agency that has the mandate and absorptive capacity to undertake the project, as validated by the Procuring Entity

not among the

mmission (SEC) stated options

‘ity (CDA)

Does the Servicing Agency (SA) own or has access to the necessary

tools and equipment eset LEGEND

project?

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose

Adopt a Different from. Adopt Negotiated Procurement Mode Procurement-Agency-to-Agency YES/NO DECISION POINT PEs to respond with “Yes” or “No”

Negotiated Procurement AGENCY-TO-

AGENCY

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

Is the Procuring Entity (PE) a Local Government

Barangay

Is the Approved Budget for the Contract (ABC) more than

ves 100,000.00?

Province

Ast Class 2nd Class

| 3rd Class

4th Class

Sth Class

Would you prefer to conduct a public bidding process?

Is the Approved Budget for the Contract (ABC)

more than P2,000,000.002

YES

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Is the Approved Budget for the Contract (ABC)

more than

P1,200,000.00?

ves SMALL VALUE

PROCUREMENT

No: COMPETITIVE BIDDING

COMPETITIVE BIDDING

‘YES!

Would you prefer to >| conduct a public bidding

process?

No Yes SMALL VALUE COMPETITIVE PROCUREMENT BIDDING

YES

No Unit (LGU)?

ves Isthe PE a:

city Municipality What is its Ast Class hod

classification?,

rcs | 2nd Class

Is the Approved Budget for the Contract (ABC) more than P2,000,000.00?

YES

COMPETITIVE BIDDING

3rdClass

Is the Approved Budget for the Contract (ABC) more than P1,600,000.00?

Would you prefer to

‘NO:

>| conduct a public bidding process?

“Ath Class:

Is the Approved Budget for the Contract (ABC) more than P1,200,000.00?

lassific: 2nd Class:

=" class—J

Is the Approved Budget

for the Contract (ABC) more than 800,000.00?

COMPETITIVE

Is the Approved Budget for the Contract (ABC)

Sth Class ation” “ath Class

NO

Yes

Would you prefer to

SMALL VALUE YES PROCUREMENT COMPETITIVE BIDDING

process?

NO

>| conduct a public bidding

Is the Approved Budget for the Contract (ABC)

COMPETITIVE BIDDING

more than no more than P400,000.00? P200,000.00? NO Would you prefer to ‘+ conduct a public bidding process? No ves SMALL VALUE

PROCUREMENT

COMPETITIVE

BIDDING

more than P2,000,000.00?

Would you prefer to conduct a public bidding process?

SMALL VALUE

Yes

Yes,

COMPETITIVE BIDDING

LEGEND

START

Procuring Entities (PEs) shall start here.

OPTION-BASED DECISION POINT

PEs are given conditions to choose from.

YES/NO DECISION POINT

PEs to respond with “Yes” or “No”

OFF-SHEET CONNECTOR

Directs PEs to the sheet where they may continue their selection.

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