GPPB Resolution No. 10 (2026)
Approving the Documentary Requirements and Relevant Guidelines for Specific Modes of Procurement under Republic Act No. 12009
GPPB Resolution No. 10-2026 dated 03 February 2026 Page 1 of 3 RESOLUTION NO. 10-2026 `
APPROVING THE DOCUMENTARY REQUIREMENTS AND RELEVANT GUIDELINES FOR SPECIFIC MODES OF PROCUREMENT UNDER REPUBLIC ACT NO. 12009
WHEREAS, Republic Act (RA) No. 12009, or the “New Government Procurement Act,” took effect on 13 August 2024, while its Implementing Rules and Regulations (IRR) took effect on 25 February 2025;
WHEREAS, Section 91 of RA No. 12009 mandates that the Government Procurement Policy Board (GPPB) shall be the central body that sets strategic direction and makes policy decisions regarding all matters affecting public procurement, having due regard to the country’s regional and international obligations, and is tasked to lead the nation’s efforts in advancing public procurement reforms in accordance with the Act;
WHEREAS, Section 91.1 (c) of the IRR of RA No. 12009 further authorizes the GPPB to formulate and amend, whenever necessary, the IRR of the Act, associated issuances and government procurement manuals, Philippine Bidding Documents, and standard forms for procurement, and issue policy papers to ensure that the procurement process is streamlined and responsive to the needs of the government;
WHEREAS, while the RA No. 12009 and its IRR sets out the governing rules for the various modes of procurement, it is necessary for the effective implementation thereof to prescribe the eligibility documentary requirements to be submitted for the following modes of procurement: Direct Contracting; Small Value Procurement; and certain instances of Negotiated Procurement, such as Emergency Cases, Take-Over Contracts, Adjacent and Contiguous, Scientific, Scholarly, or Artistic Work, Exclusive Technology and Media Service, Highly Technical Consultants, and Lease of Property and Venue;
WHEREAS, the GPPB - Technical Support Office (TSO) drafted the Documentary Requirements and Relevant Guidelines for Specific Modes of Procurement under RA No. 12009 (the “Guidelines”) intended to set out an exclusive list of eligibility documentary requirements for identified modes of procurement for clarity, uniform application and consistent implementation across all the Procuring Entities (PEs);
WHEREAS, the draft Guidelines were presented to and reviewed by the GPPB Inter-Agency Technical Working Group (IATWG) which provided inputs to enhance clarity, organization, and ensure compliance with RA No. 12009 and its IRR;
WHEREAS, among other considerations, the GPPB-TSO and the GPPB IATWG took note of GPPB Resolution No. 05-20201 allowing submission of the expired Business or Mayor's permit with Official Receipt for the purpose of eligibility check, subject to the submission of the renewed Business or Mayor's permit as a post-qualification requirement; and it was agreed to recommend that this practice be confirmed to be adopted across all modes of procurement to ensure consistency, uniform application, and facilitation of compliance by prospective bidders;
1 Dated 20 March 2020, entitled “Approving the Acceptance of an Expired Mayor’s Permit with Official Receipt for the Renewal Application and Unnotarized Omnibus Sworn Statement as Basis for Award under the Negotiated Procurement (Emergency Cases) Modality.
GPPB Resolution No. 10-2026 dated 03 February 2026 Page 2 of 3
WHEREAS, after further review and upon the recommendation by the GPPB-TSO and the GPPB IATWG, the draft Guidelines were presented to the GPPB for consideration;
WHEREAS, after thorough deliberation and inputs from Members of the Board, the GPPB agreed to approve the proposed Guidelines;
NOW, THEREFORE, for and in consideration of the foregoing, WE, the Members of the GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law, hereby RESOLVE, as WE hereby RESOLVE confirm, adopt, and approve the following:
1. APPROVE the Documentary Requirements and Relevant Guidelines for Specific Modes of Procurement under RA No. 12009 to be issued in the form of a GPPB Circular. A copy of which is attached as Annex “A” hereof;
2. DECLARE that the said Guidelines shall form part of and be considered as an Appendix to the IRR of RA No. 12009; and
3. DIRECT the GPPB-TSO to evaluate other modes of procurement excluded from the coverage of the subject Circular and determine the need for a similar issuance covering such modes.
APPROVED this 3rd day of February 2026 at Quezon City, Philippines.
GPPB Resolution No. 10-2026 dated 03 February 2026 Page 3 of 3
___________________________________ GPPB, Chairperson DEPARTMENT OF BUDGET AND MANAGEMENT
___________________________________ DEPARTMENT OF ECONOMY, PLANNING, AND DEVELOPMENT ___________________________________ DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS
___________________________________ DEPARTMENT OF NATIONAL DEFENSE ___________________________________ DEPARTMENT OF EDUCATION
___________________________________ DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ___________________________________ DEPARTMENT OF TRANSPORTATION
___________________________________
___________________________________
PROCUREMENT SERVICE - DBM PRIVATE SECTOR REPRESENTATIVE
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SGD.
SGD.
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Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 1 of 8
CIRCULAR NO. 06-2026
To : Heads of Departments, Bureaus, Offices, Agencies of the National Government; State Universities and Colleges; Government-Owned or -Controlled Corporations; Government Financial Institutions; Local Government Units, Budget Officers and Heads of Accounting Units; Commission on Audit Auditors; and All Others Concerned
Subject : Documentary Requirements and Relevant Guidelines for Specific Modes of Procurement Under Republic Act No. 12009
1.0 POLICY STATEMENT
1.1 The Procuring Entity (PE) shall adopt any of the modes of procurement enumerated under Section 26 of the Republic Act (RA) No. 12009 and its Implementing Rules and Regulations (IRR) consistent with the Fit-for-Purpose1 procurement approach.
1.2 In line with its mandate to issue policies to ensure that the procurement process is streamlined and responsive to the needs of the government, the Government Procurement Policy Board (GPPB) issues this organized reference of documentary requirements for clear guidance, and a uniform and consistent implementation of RA No. 12009 and its IRR across all the PEs.
2.0 PURPOSE
2.1 These Guidelines set out a consolidated reference of documentary requirements for specific modes of procurement under RA No. 12009 to provide clarity, uniform application and consistent implementation across all the PEs.
1 Under Section 5 (m) of the IRR of RA No. 12009, Fit-for-Purpose refers to an approach to procurement that applies the most suitable mechanism or strategy designed to address the specific heads of the Procuring Entity and each project, while promoting flexibility and responsiveness to different conditions and scenarios, based on factors or situations, such as but not limited to, the nature and complexity of the project, market condition and readiness, urgency or risks, in order to ensure and achieve value for money. Annex "A"
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 2 of 8 3.0 SCOPE AND APPLICATION
3.1 These Guidelines shall apply to all branches and instrumentalities of the National Government, its department, bureaus, office and agencies, including State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and Local Government Units (LGUs).
3.2 Compliance with the documentary requirements prescribed under these Guidelines shall be without prejudice to the substantive conditions applicable to each mode of procurement under RA No. 12009 and its IRR.
3.3 The following modes of procurement, which are governed by distinct procurement arrangements under the IRR of RA No. 12009, are not covered by these Guidelines: Direct Acquisition; Repeat Order; Negotiated Procurement (NP) Agency-to-Agency; NP United Nations (UN) Agencies, International Organizations or International Financing Institutions; Direct Retail Purchase of Petroleum Fuel, Oil and Lubricant Products, Electronic Charging Devices, and Online Subscriptions; and Direct Sales.
3.4 These Guidelines likewise exclude modes of procurement that are subject to separate sector-specific guidelines, such as NP Defense Cooperation Agreements and Inventory-Based Items; NP Non-Government Organization (NGO) Participation; NP Community Participation; Direct Procurement for Science, Technology and Innovation; NP Sagip Saka; and NP for International Events, Conferences, Summits or Activities Hosted by the Philippine Government.
3.5 The eligibility documents enumerated in these Guidelines are exclusive and the PEs shall not require additional eligibility documents.
3.6 For procurement projects undertaken through competitive selection, the PEs may require additional information, such as certificates,2 appropriate licenses and permits required by law and stated in Bidding Documents,3 and specifications necessary to complete the information required for the bidders to prepare and submit their respective bids4 consistent with RA No. 12009 and its IRR.
2 Section 52.4.2.5 of the IRR of RA No. 12009. The SLCC shall be supported by an Owner’s Certificate of Final Acceptance issued by the project owner other than the contractor, or a final rating of at least Satisfactory in the CPES, or a similar performance and monitoring system. In the case of contracts with the private sector, an equivalent document shall be submitted. 3 Section 63.2 of the IRR of RA No. 12009. Within five (5) calendar days from receipt by the bidder of the notice from the BAC that the bidder has the LCB, MEAB, MAB, or HRB, the bidder shall submit all the eligibility documents supporting its PhilGEPS Certificate of Registration (Platinum Membership), its latest income and business tax returns filed for the preceding quarter which should not be earlier than two (2) quarters from the date of submission and receipt of bid, and other appropriate licenses and permits required by law and stated in the Bidding Documents. 4 Section 47.1 (m) of the IRR of RA No. 12009. Additional documentary requirements or specifications necessary to complete the information required for the bidders to prepare and submit their respective bids.
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 3 of 8
4.0 DOCUMENTARY REQUIREMENTS FOR OTHER MODES OF PROCUREMENT
4.1 Coverage. This Section sets the documents to be required from Suppliers, Contractors, and Consultants for the following modes of procurement:
4.1.1 Direct Contracting;5
4.1.2 Small Value Procurement;6
4.1.3 NP - Two Failed Biddings;7
4.1.4 NP - Emergency Cases;8
4.1.5 NP – Take-over of Contracts;9
4.1.6 NP - Adjacent or Contiguous;10
4.1.7 NP - Scientific, Scholarly, or Artistic Work, Exclusive Technology and Media Services; 11
4.1.8 NP - Highly Technical Consultants;12
4.1.9 NP - Lease of Real Property and Venue.13
4.2 The Bids and Awards Committee (BAC) shall indicate in the Request for Quotation (RFQ) or Request for Proposal (RFP) the stage of the procurement process when the documentary requirements shall be submitted, i.e., submission of offer/s, evaluation of offer/s, or before issuance of Notice of Award.
4.3 The following shall be the documentary requirements for procurement processes using the modes of procurement covered in this Section:
4.3.1 Philippine Government Electronic Procurement System (PhilGEPS) Organization ID or PhilGEPS Certificate of Registration (Platinum Membership);
a) The PE shall ensure that the supplier, contractor, or consultant’s PhilGEPS membership is not suspended.
5 Section 31 of RA No. 12009. 6 Section 34 of RA No. 12009. 7 Section 35 (a) of RA No. 12009. 8 Section 35 (b) of RA No. 12009. 9 Section 35 (c) of RA No. 12009. 10 Section 35 (d) of RA No. 12009. 11 Section 35 (f) of RA No. 12009. 12 Section 35 (g) of RA No. 12009. 13 Section 35 (i) of RA No. 12009.
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 4 of 8
b) In cases where the PE shall accept PhilGEPS Red Membership, the supplier may submit a printed copy of the Merchant Details from the PhilGEPS, corresponding to its PhilGEPS Organization Identification (ID).
c) In procurement processes conducted using the Negotiated Procurement for Two-Failed Biddings, should the BAC find that revision of submitted eligibility documents is not necessary after the conduct of the mandatory review, the bidder shall submit their PhilGEPS Certificate of Registration (Platinum Membership).
4.3.2 Mayor’s Permit or Business Registration Permit;
a) An expired Mayor’s permit with official receipt of renewal application shall be accepted, subject to submission of the valid permit after award of contract but before payment.
b) A PhilGEPS Certificate of Registration (Platinum Membership) may be submitted in lieu of a Mayor’s Permit, Business Registration Permit, or PhilGEPS Organization ID in Modes of Procurement requiring the latter documents/information.
4.3.3 Professional License or Curriculum Vitae for consulting services procured through Take-over of Contracts or Highly Technical Consultants Modes of Procurement.
4.3.4 Net Financial Contracting Capacity (NFCC) or committed Line of Credit (LoC) for those procured through the Emergency Cases, Take-over Contracts, or Adjacent or Contiguous Modes of Procurement.
4.3.5 Philippine Contractors Accreditation Board (PCAB) License for infrastructure projects, or Special PCAB License in case of Joint Venture (JV).
4.3.6 Income or Business Tax Return when the Approved Budget for the Contract (ABC) exceeds Five Hundred Thousand Pesos (P500,000.00).
4.3.7 Omnibus Sworn Statement.14
14 Section 54.3 of the IRR of RA No. 12009.
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 5 of 8
4.4 The PEs already maintaining an updated file of any of the abovementioned requirements of suppliers, contractors, or consultants, whether through the PhilGEPS Certificate of Registration or its own records, may no longer require its re-submission.
4.5 For individuals engaged through the Scientific, Scholarly, or Artistic Work, Exclusive Technology and Media Services and Highly Technical Consultants Modes of Procurement, only the Bureau of Internal Revenue (BIR) Certificate of Registration shall be submitted in lieu of Department of Trade and Industry (DTI) Registration and Mayor’s Permit.
4.6 The documentary requirements for the Scientific, Scholarly, or Artistic Work, Exclusive Technology and Media Services Mode of Procurement will not apply to artists such as singers, performers, poets, writers, painters and sculptors who are not engaged in business.
4.7 The documentary requirements for other modes of procurement are summarized in the matrix below.
Mode of Procurement PhilGEPS Organization ID Mayor’s Permit Professional License/ CV (Consulting) NFCC Computation or Committed LoC (Infra) PCAB License and Reg (Infra) Income/ Business Tax Return OSS Direct Contracting ✔ ✔
✔ for ABCs above P500k Small Value Procurement ✔ ✔ ✔
✔ ✔ for ABCs above P500k ✔ for ABCs above P50k NEGOTIATED PROCUREMENT Two-failed Biddings ✔ PhilGEPS Platinum, If legal eligibility requirements are not subject to revision after the conduct of the mandatory review
Emergency Cases
✔
✔ for ABCs above P500k ✔ for ABCs above P500k ✔ for ABCs above P500k ✔ for ABCs above P50k Take-over of contracts
✔ ✔ ✔ ✔ ✔
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 6 of 8 Mode of Procurement PhilGEPS Organization ID Mayor’s Permit Professional License/ CV (Consulting) NFCC Computation or Committed LoC (Infra) PCAB License and Reg (Infra) Income/ Business Tax Return OSS Adjacent or contiguous
✔ ✔
Scientific, Scholarly or Artistic Work, Exclusive Technology, and Media Services
✔ ✔ ✔
✔ for ABCs above P500k
Highly Technical Consultants
✔ ✔ ✔
Lease of Real Property or Venue ✔ except for gov’t agencies as lessors ✔ except for gov’t agencies as lessors
✔ except for gov’t agencies as lessors
5.0 DOCUMENTARY REQUIREMENTS FOR PROCUREMENT PROJECTS THROUGH COMPETITIVE SELECTION
5.1 Coverage. This Section sets the documentary requirements for the following modes of procurement through competitive selection:
5.1.1 Competitive Bidding;
5.1.2 Competitive Dialogue;
5.1.3 Unsolicited Offer with Bid Matching; and
5.1.4 Limited Source Bidding
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 7 of 8 5.2 Summary of Documentary Requirements for Procurement Projects through Competitive Selection:
Documents Goods Infrastructure Projects Consulting Services
Eligibility Requirements
PhilGEPS Certificate of Registration15 ✔ ✔ ✔ Statement of all Ongoing Government and Private Contracts16 ✔ ✔ ✔ Bid Security17 ✔ ✔ ✔ Joint Venture Agreement (JVA), if applicable18 ✔ ✔ ✔ Single Largest Completed Contract (SLCC)19 ✔ ✔
NFCC computation or committed LoC20 ✔ ✔
Special PCAB License, in case of JV or Foreign Bidders21
✔
Other Documentary Requirements
Conformity with the Technical Specifications22 ✔
Omnibus Sworn Statement (OSS)23 ✔ ✔ ✔
Organizational Chart for the procurement project to be bid24
✔ ✔ List of personnel to be assigned to the project, with their complete qualification and experience data25
✔ ✔
List of contractor’s major equipment units with supporting documents26
✔
15 Section 54.2 (a) (i), (b) (i), and (c) (vii) of the IRR of RA No. 12009. 16 Sections 54.2 (a) (ii), 54.2 (b) (iii) and 54.2 (c) (iii) of the IRR of RA No. 12009. 17 Sections 54.2 (a) (vi), 54.2 (b) (viii), and 54.2 (c) (i) of the IRR of RA No. 12009. 18 Section 52.2 of the IRR of RA No. 12009. 19 Section 52.4.1.3, 52.4.2.4 and 52.4.2.5 of the IRR of RA No. 12009. 20 Section 52.4.1.4 and Section 52.4.2.6 of the IRR of RA No. 12009. 21 Section 3.1 (b) of the IRR of RA No. 4566, otherwise known as the Contractors’ License Law. 22 54.2 (a) (vii) of the IRR of RA No. 12009. 23 Section 54.2 (a) (viii), 54.2 (b) (viii) (4) and 54.2 (c) (vi) of the IRR of RA No. 12009. 24 Section 54.2 (b) (viii) (1), 54.2 (c) (ii) of the IRR of RA No. 12009. 25 Section 54.2 (b) (viii) (2), 54.2 (c) (v) of the IRR of RA No. 12009. 26 Section 54.2 (b) (viii) (3) of the IRR of RA No. 12009.
Annex “A” of GPPB Resolution No. 10-2026 dated 03 February 2026 Page 8 of 8 Documents Goods Infrastructure Projects Consulting Services A statement of the consultant27
✔ Approach, work plan, and schedule28
✔
6.0 REPEALING CLAUSE
All guidelines and issuances, or any part thereof, that are contrary to or inconsistent with the provisions of these Guidelines are hereby repealed, amended, or modified accordingly.
7.0 EFFECTIVITY
These Guidelines shall take effect fifteen (15) days after publication in the Official Gazette or in a newspaper of general circulation.
8.0 For compliance.
KIM ROBERT C. DE LEON Chairperson
27 Section 52.1 (d) of the IRR of RA No. 12009. 28 Section 54.2 (c) (iv) of the IRR of RA No. 12009.
SGD.